Filters

Filters allow you to customize your view, displaying only certain tasks according to different selection criteria.

They are available in project views (What, When and Who) and in multi-project views (Planning, Gantt and Calendars).

Click on the “+ Filter” icon Filter in the top right-hand corner of the various views, below the user drop-down menu. This gives you access to the available filters, so you can view your projects as you wish. You can select multiple filters to refine your view.

 

Simple filters

You can filter on the following items:

  • Filter by member: choose one or more project member(s) or tasks without member (no member assigned to the task) or with member(s) (at least one member assigned)
  • Filter by smart-tags: display the tasks assigned to members of a smart-tag
  • Filter by status: not completed, completed, late (whose end date has passed), In time (today’s date is comprised between start and end dates, To come (whose start date has not yet passed), scheduled, not scheduled, milestone, not milestone
  • Filter by label: one of the labels used in the project, without label or with label(s)

Note 1: filters are saved when you navigate from one view to another, or when you quit the project and then come back to it.

Filters in the Multi-projects views (Schedule, Gantt, and Calendars)

When you arrive in one of the multi-project views, you can select one or more projects to display (if no project is selected). This allows you to have a more efficient display. You can then modify this selection with the filters.

Simple filters - multi projects

  • Filter by project: choose one or more project(s) to display
  • Filter by member: choose one or more member(s)
  • Filter by smart-tags: display the tasks assigned to members of a smart-tag
  • Filter by status: not completed, completed, late (whose end date has passed), In time, To come (whose start date has not yet passed), scheduled, not scheduled, milestone, not milestone
  • Filter by label: one of the labels used in the project, without label or with label(s)

Note 2: the filters are saved when you navigate from one view to another, or when you exit multi-project mode and then return to it.

 

Advanced filters

Like simple filters, advanced filters are available in both project and multi-project views.

To access advanced filters, click on the corresponding tab in the filters pop-up:

Pop-up

In the “Advanced” tab, you can choose to filter your project’s standard criterias and special fields.

To do this, click on the toggle Toggle

By selecting “Standard criterias”, you can filter according to the following criterias:

Labels - Standards criterias

When you select a criteria in the advanced filters, you must also choose a mode of application for this criteria:

Mode labels - standards criterias

Depending on the criteria selected, you may be asked to enter an application value:

Label's value

By selecting “Special fields”, you can filter the special fields and the values assigned to them:

Priority level - specials field

This filtering is only possible if you have previously generated special fields. To find out more, see Special fields.

Special fields

Filtering logic

If you combine several queries, you can define the filtering logic by choosing whether to combine or separate them.

To do this, click on the toggle:

Filter logic

Save, modify or create a filter

Before validating and applying your filters, you can modify and/or delete them by clicking on the buttons Button to the right of the previews.

Once you have chosen your filters, you can: Button - Apply-

  1. Click on “Apply“. The window closes and the filter is applied to the data in your view.
  2. Click on “Save and apply“: you can name the filter selection and save it as a favorite for future use.

To modify an active filter, click on the pencil on the “Custom filter” button in the top right-hand corner. Button - Custom filter

 

To view and reuse saved filters, simply click on the filter icon again:

Last custom filter

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