Time display

In this article, find the various reports allowing you to display time tracking reports:
  • Time tracking report for a project
    • By task list and by task in the When view
    • By member in the Who view
  • Time tracking report for several projects
    • By project, task list and task in the Gantt view
    • By member in the Calendars view
  • Export of time restitution to Excel
  • Time tracking report in planning views
  • Project progress management with the Global dashboard

Information on time management

To understand how time management works in general and in Beesbusy in particular, you can read this article: Understanding time management.

Meaning of the values:

  • Initial time: expected time to complete the task 
  • Planned time: time that has been planned over a specific period (day, week, month
  • Time to plan: time calculated by making the difference between the initial time and the planned and/or realized time
  • Achieved time: time spent on the task 
  • Remaining time: remaining time needed to complete the task
  • Task progress: percentage of task progress calculated with the ratio between initial time, achieved time and remaining time 

Time tracking report for a project

For a reminder of the meaning of the different indicators, see this article: Log time on a task.
The time tracking report on a project can be displayed in the When view and in the Who view. Use the toggle   button at the top left to switch between display (time tracking report/planning) Each view presents an editable display with a different perspective:
  • In the When view, you get a display focused on time tracking report by task list and by task
  • In the Who view, you get a display focused on time tracking report by member
You can show or hide some lines to customize the display. For each element (project, list, member, task), you get the time total on the corresponding line. The overall total for the project is located at the top.
You can choose the display unit (day or hours) from the menu at the top left of the report.

Time tracking report in the When view

Project > When view: click on the button  above the task list to switch to the time tracking report view. You then access an overview of times logged for each task list and each task.
Time recap
Click on the arrow to the left of the name of a task list to display/hide the detail by task and click on the arrow to the left of the name of a task to display/hide the detail by member.
At the level of the view by member, you can log or modify times.

Time tracking report in the Who view

Project > Who view: Click on the button  above the list of members to switch to the time tracking report view. You then access an overview of times logged for each member and each task.
See all the time of a member by tasks in a project.
Click the arrow to the left of a member’s name to show/hide the detail by task.
In the task level, you can log or modify times.

Time tracking report for several projects

The time tracking report for several projects can be displayed in the Gantt and Calendars multi-projects views. Each view presents an editable display with a different perspective:
  • In the Gantt view, you get a report focused on time by project, list and task
  • In the Calendars view,  you get a report focused on time by member and by project
You can customize your display using filters : projects, members tasks status. To do this, use the filter tool  located at the top right.
You can show or hide some lines to customize the display. For each element (project, list, member, task), you get the total hours on the corresponding line. The grand total for projects is located at the top.
You can choose the display unit (day or hours) from the menu at the top left of the report.

Time tracking report in the multi-project Gantt view

Multi-project > Gantt view: Click on the button  above the task list to switch to the time tracking report view. You then access an overview of the times for each project, each task and each member.
Click on the arrow to the left of the name of a project to display/hide the detail by task and click on the arrow to the left of the name of a task to display/hide the detail by member.
At the level of the view by member, you can log or modify times.

Time tracking report in the Multi-project calendars view

Multi-project > Calendars view: Click on the button  above the list of members to switch to the time tracking report. You then access an overview of the times for each member, each project and each task.
Click on the arrow to the left of a member’s name to show/hide the details by project and click on the arrow to the left of a project’s name to show/hide the details by task.
At the task level, you can log or modify times.

Export time tracking report

Click on the “Export button to generate an Excel file which shows the logged times in the way of the current display.

Click on the arrow to the right of the “Export” button to choose the format of your export. You have several options:

  • Detailed export: find all the data in the same format as in Beesbusy, with sections grouping the times by list, member… The file is in .xls format
  • Flat export Excel: find all your data one after the other, without totals or groupings. The file is in .xls format
  • Flat export Excel CSV: find all your data one after the other, without totals or groupings. The file is in .csv format

Good to know 1: the export of time tracking reports takes into account the active filters (member, smart-tag, status and label).

Good to know 2: the export of time tracking reports from the Who and Calendars views includes the off periods entered by members in their agenda. See the article on time entry in the calendar.

Display of time in planning views

In the planning views of a project (When and Who) and in the multi-projects views (ScheduleGantt, and Calendars), hatching lines show when the logged times exceed the duration of a task.

Use time tracking for overall project management

You can manage your projects and their progress with the time tracking and planning features. To get an overview of your projects, use the Global dashboard.
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Log time on a task